Clock OUT using Switch Time

Explanation

This activity is used to clock OUT using switch time. That is, the employee's work time will be accrued to the switch balance connected to the employee.

This type of clocking can be done when you report time on non working days. Therefore, the time you worked during the non working day (switch time accrued to your switch balance) can be used to compensate for your absence on working days. Note that the types of absence that can compensate for you switch time should be specified in your switch balance.

When the OUT clocking is created, the employee's identification can either be entered manually or by using a swipe card depending on the setup defined for the Out Switch button.

Note: If the Time Clock is operating in Offline mode the clocking records you create using the Time Clock will not be transferred to IFS/Time and Attendance module immediately. Instead the information you enter will be buffered and when the Time Clock reverts back online it transfers the information to the Time and Attendance module.

Prerequisites

In order to perform this activity, the employee is required to have an open interval in the Time Card Day/Interval tab.

System Effects

As a result of this activity;

• The Time Card Day/Clocking tab and the Employee Clockings window will be updated with an OUT clocking of type Switch.
• Open intervals in the Time Card Day/Interval tab and the Employee Intervals window will be closed.
• The Calc Status field on the Time Card Day window will be updated based on the generated intervals. If there are no errors generated for the interval, the status will be Calculated.
• If the status is Calculated, the result will be generated in the Time Card Day/Result tab.
• If the results generated by the clocking records are complete (i.e. match the schedule requirements), the Completed check box will be selected.
  
  If IFS/Manufacturing is installed, the following will also be effective;
   
• As a result of creating an OUT clocking record, all shop order operations or indirect jobs running for the day will be automatically stopped for the employee. The Auto Stopped check box will be selected for the corresponding clocking record in Time Card Day/Mfg Clocking tab.

Window

Time Clock

Related Window Descriptions

Time Clock

Procedure

1. Go to the Time Clock terminal.
2. Click the relevant button to create a switch clocking. Note that button names are defined in the Time Clock configuration.
3. In order to clock OUT, you must specify your company ID and employee ID. When you click the button, if you get a dialog box, you can use your swipe card or manually enter the employee ID and company ID in the relevant fields.
   
   Note: Depending on the Time Clock configuration, some of these fields may be automatically filled with default data for your convenience and thereby the fields may be disabled or unavailable for editing. When these values are entered, you can click OK on the dialog box to create the clocking.
   
   Also note that if the relevant button is set to card driven in the Time Clock configuration, you are only required to click the button and swipe your card. Your employee ID and company ID will immediately display in the text panel on the Time Clock.  Therefore, if the card driven setting applies to the button, you will not have to use the dialog box for clocking OUT.