Clock Attendance Intervals

Explanation

This activity is used to register attendance intervals using the Time Clock. When the clocking records are created, the employee's identification can either be entered manually or by using a swipe card depending on the setup defined for the IN OUT button.

Note: If the Time Clock is operating in Offline mode the clocking records you create using the Time Clock will not be transferred to IFS/Time and Attendance module immediately. Instead the information you enter will be buffered and when the Time Clock reverts back online it transfers the information to the Time and Attendance module.

Prerequisites

In order to perform this activity, the relevant Time Clock buttons should be configured in the Time Clock Type Details and Time Clock Type Detail Items windows.

System Effects

As a result of this activity;

• The intervals in Time Card Day/Interval tab and the Employee Intervals window will be updated.
• The Calc Status field on the Time Card Day window will be updated based on the generated intervals. If there are no errors generated for the interval, the status will be Calculated.
• If the status is Calculated, the result will be generated in the Time Card Day/Result tab.
• If the results generated by the clocking records are complete (i.e. match the schedule requirements), the Completed check box will be selected.

Window

Time Clock

Related Window Descriptions

Time Clock

Procedure

1. Go to the Time Clock terminal.
2. Click the relevant button to create clocking interval. Note that button names are defined in the Time Clock configuration.
3. In order to create the interval, you must specify your company ID and employee ID. When you click the button, if you get a dialog box, you can use your swipe card or manually enter the employee ID and company ID in the relevant fields.
   
   Note: Depending on the Time Clock configuration, some of these fields may be automatically filled with default data for your convenience and thereby the fields may be disabled or unavailable for editing. When these values are entered, you can click OK on the dialog box to create the clocking.
   
   Also note that if the relevant button is set to card driven in the Time Clock configuration, you are only required to click the button and swipe your card. Your employee ID and company ID will immediately display in the text panel on the Time Clock.  Therefore, if the card driven setting applies to the button, you will not have to use the dialog box for clocking IN.
    
4. In the IN Type and Out Type fields, specify the type of clocking records that should be created. You can select a value from the list.
5. Specify the start date and end date of the period in the In Date and Out Date fields.
6. Specify the interval start time and end time for each day in the period by using the In Time and Out Time fields.
   
   Note: Depending on the Time Clock configuration, some of these fields in the dialog box may be automatically filled with default data for your convenience and thereby the fields may be disabled or unavailable for editing.
    
7. Click OK to create the attendance intervals for the employee.