Report Picking, Quantity Deviation

Explanation

When you handle customer orders or shipments with stored parts, they need to be reserved and picked on a specific inventory location. Whenever the parts are picked, the warehouse staff should enter what, how much, and from which inventory location they have picked the parts for each specific order or shipment.

Use the Report Picking of Pick List Lines window and/or the Warehouse Task/Report Picking of Customer Order tab to report picking with deviation from the generated pick list. In the Shipment and the Shipments windows, you can report pick of pick list lines by using the Report Picking of Pick List Lines right mouse button option. In this window, it is possible to report picking of pick list line-by-line.

When the pick list lines are from a customer order line, you can pick both fewer and more parts than stated on the pick list. The Close check box on the order line can be used to close the order line after picking. You can use this function if you want to pick report fewer parts than ordered and you do not intend to pick and deliver the remaining parts. When pick list lines are from a project deliverable shipment plan, it is not allowed to pick more parts than stated on the pick list.

You only need to change the quantity on those pick list lines that deviate; the remaining lines are reported according to the pick list. If you pick fewer parts than stated on the pick list line the remaining quantity is released, unless you use shipment inventory and choose to keep remaining reservations at partial picking via the order type or shipment type. Partial picking is useful if you are not able to pick everything at the same time due to some constraint (e.g., what you pick does not fit on the forklift or in the handling unit you pack into), then you can pick multiple times until you have picked everything.

In case one or several of the parts to be picked are serial tracked at receipt and issue but not serial tracked in inventory or catch-unit-handled, the Report Picking of Pick List Lines window should be used to report picking. The Report Picking option in the right mouse button menu will be unavailable.

For customer order connected pick lists, you can also choose between picking the parts from the selected location and picking the parts from a location other than stated.

When handling customer orders which are not connected to shipments, if you no longer want to deliver the entire quantity picked, it is possible to change this in the Deliver Customer Order with Differences window for lines not connected to any shipment. Query for the order in question, right-click on the line and then click Make Changes in Delivery of Inventory Parts. In the dialog box that appears, enter the required quantity to deliver in the Qty to Deliver field. Click OK, right click on the line and then click Deliver Inventory Parts. Click OK in the dialog box that is displayed. This means that the quantity is no longer reserved.

For a shipment, if you no longer want to deliver the entire quantity picked, it is possible to adjust the picked quantity before delivery in four different ways: removal of shipment lines, reassignment of shipment line quantities, reassignment of handling units, or adjustments in the shipment inventory. This means that the content of the shipment is changed and the handling unit structure and the documents must be reviewed again before delivery.

When pick-reporting MRO Objects, it is not possible to report more than the reserved quantity.

Prerequisites

The customer order lines or shipment lines must have been reserved.
A pick list must have been generated.
For customer orders, if you want to use multiple units of measure when entering the quantities to pick, the inventory part must have been connected to an input UoM group, and also the Sales Usage Allowed check box on one or more input UoMs (belonging to that input UoM group) must have been selected.

System Effects

The customer order lines or shipment lines will be reported as picked. Reservations for parts not pick reported are dropped, unless you pick on line level and have chosen to keep reservations at partial picking into shipment inventory.
For customer orders, if the Close check box is marked to close the order line after picking, the order line will not receive the Partially Delivered status when the delivery is made. Instead the order line receives the status Delivered.
For source lines connected to a shipment, the next event in the shipment flow will be triggered if the shipment type allows this. Any optional events defined to be executed at report picking in the shipment flow, will be triggered.
If you use a shipment inventory, a dialog box is visible after the confirmation of the report. The dialog box suggests a shipment location as a default value. If you have access to several shipment locations, you can select a shipment location other than proposed.

For customer orders, if a quantity greater than the quantity on the pick list is reported, supply peggings will be reduced. However, pegging quantities are not always deducted. The pegging quantities are only deducted if the quantity to peg is affected for the customer order. If the existing pegging has a one-to-one relationship with a demand, the peggings will be automatically adjusted (reduced). If multiple peggings exist for the customer order line, the pegging quantities will be reduced. In this case, peggings against purchase order lines are prioritized and will be consumed before peggings against shop orders.

Window

Report Picking of Pick List Lines
Warehouse Task
Shipment
Shipments

Related Window Descriptions

Report Picking of Pick List Lines
Report Picking of Pick List Lines/Details
Report Picking of Pick List Lines/Aggregated
Warehouse Task
Warehouse Task/Report Picking of Customer Order
Warehouse Task/Report Picking of Customer Order/Details
Input UoM Parameters
Shipment
Shipments

Procedure

Open Report Picking of Pick List Lines window, search for the required pick list via the Populate or Query function. The lower part of the window displays the reserved parts. The required pick list can also be reached by right-clicking and then clicking the Report Picking of Pick List Lines option in the Shipment window, Report Picking of Pick Lists window, in the Shipments window and in the Consolidated Pick List/Connected Shipments tab.
In the Qty to Pick column, state the correct quantity of parts that have been picked. You only need to state the quantity for those lines that differs from the pick list. (You can only report more quantity than stated in the pick list only if the pick lists are for customer order lines).
Note: If you have connected the inventory part to an input UoM group and selected the Sales Usage Allowed check box (on one or more input UoMs of that group), then you can enter the quantities of picked parts, in input units other than the inventory unit of measure. You can select an input UoM from the Input UoM list. You can enter the parameters either in the Input Qty field or the Input UoM Parameters window.
For customer order connected pick lists, mark the Close check box to close the order line after picking, if you want to pick report fewer parts than ordered and you do not intend to pick and deliver the remaining parts.
Select the line(s) and confirm the report by selecting Report Picking from Selected Locations from the Operations menu. In case there also were order lines with no deviation, the system reminds you about them. (See step 5)
To pick all remaining line(s) on the pick list at the same time, right-click in the header and then click Report Picking of Pick List Lines.
Note: This is only possible when in the Report Picking of Pick Lists/Details tab.
Select OK to confirm the report in the displayed information box.
If there are reserved unidentified parts that are serial tracked at receipt and issue, then the Identify Serials dialog box appears to identify serials. You can enter or use the list of values to enter available serials at the selected location. Confirm the serial by clicking OK. If the parts are serial tracked at receipt and issue but not serial tracked in inventory, a dialog box appears where the serial number(s) that has been picked should be identified. Click OK when completed.
In case you have entered a quantity greater then the revised quantity, i.e. the quantity stated on the order line, the Overpicked Order Lines dialog box will appear. To confirm the pick report, click OK in the dialog box.
In case the parts are to be delivered into a shipment location, a dialog box displays an inventory location as default value. If you approve of this location, confirm by clicking OK. If you have access to several shipment locations and wish to place the parts in another location, click on the list box to view a list of all existing shipment locations. Select the desired inventory location and confirm the transaction via the OK button.
If the picking was done by selecting lines and then selecting Report Picking from Selected Locations from the operations menu (see step 4), and you pick less than all the pick list lines corresponding to the same order line without closing them, and you have not chosen to keep reservations at partial picking into shipment inventory, then you will get a question to decide whether or not the remaining reserved quantity should be kept and possibly picked later.