Define Reporting Entity

Explanation

This activity is used to define a reporting entity to be used in the Group Consolidation process.

Prerequisites

In order to perform this activity, a master company (i.e. a company with the Master Company check box selected in the Company/General tab) should exist.

System Effects

As a result of this activity, a reporting entity will be available to be used in the Group Consolidation process.

Window

Reporting Entities

Related Window Descriptions

Reporting Entities

Procedure

To define a reporting entity with reporting entity type Reporting:

  1. Open Reporting tab in Reporting Entities window and create a new record.
  2. Enter an ID for the reporting entity in the Reporting Entity field, and a description in the Reporting Entity Description field.
  3. Select External Reported Balances check box if the reported balances needs to be imported via external files i.e. the company is not in IFS Applications.
  4. Enter the company ID that you want to connect to the reporting entity in the Reporting Company field. The List of Values can be used to select the required company. Note that reporting company should be manually entered if External Reported Balances check box is selected.
  5. Select a value for the Ledger field to specify the ledger from which the actual balances should be fetched. If you select Internal Ledger, enter the relevant ledger ID in the Ledger ID field.
  6. If simulation balances should be included by default when reporting is done for the reporting entity, select the Include Simulation Balances checkbox.
  7. Select a value for the Reporting Currency Base field to specify whether the reporting of actual balances should be done in accounting currency or parallel currency. The Reporting Currency field will display the currency code for the selected reporting currency base.
  8. If you want to map reporting entity accounting period to master company accounting period select the Period Mapping checkbox.
  9. Enter a numerical value in the Reporting Entity Mapping Group field if required. If the same reporting entity group is connected to several reporting entities, the code part value mapping for one reporting entity can be copied to all reporting entities belonging to that reporting entity group.
  10. Save the information.

In order to define basic data required to transfer planning balances for a reporting entity type Reporting:

  1. Select a value to the Budget/Planning Amount Source field to specify whether the reporting of planning values should be taken from business plans or budget versions or via external files in case of planning performed in a company not in IFS Applications.
  2. If the selected planning source is Budget Version, select a value for the Budget Ledger Type field to specify the ledger from which the budget balances should be fetched. If you selected Internal Ledger, enter the relevant ledger ID in the Budget Ledger ID field.
  3. Select a value for the Planning Currency Base field to specify whether the reporting of planning balances should be done in accounting currency or parallel currency. The Planning Currency field will display the currency code for the selected planning currency base.
  4. If the selected planning source is Business Plan, select the company where the planning is performed in the Planning Company field. The List of Values can be used to select the required company.
  5. Enter the planning entity used to represent the reporting company in the planning process performed in the planning company in the Planning Entity field. The List of Values can be used to select the required planning entity.
  6. Select a value for the Planning Currency Base field to specify whether the reporting of planning balances should be done in accounting currency or reporting currency. Note that planning currency should be manually selected if the if the planning currency base is reporting currency.
  7. If the selected planning source is External, enter the company and the company name manually to the fields Planning Company and Planning Company Name fields respectively.
  8. Save the information.

To define a reporting entity with reporting entity type Adjustment:

  1. Open Adjustment tab in Reporting Entities window and create a new record.
  2. Enter an ID for the reporting entity in the Reporting Entity field, and a description in the Reporting Entity Description field.
  3. Enter a value in the Reporting Currency field to specify the default currency that should be used for actual balance adjustments. The List of Values can be used to select the required currency code.
  4. Enter a value in the Planning Currency field to specify the default currency that should be used for planning balance adjustments. The List of Values can be used to select the required currency code.
  5. Save the information.

To define a reporting entity with reporting entity type Planning:

  1. Open Planning tab in Reporting Entities window and create a new record.
  2. Enter an ID for the reporting entity in the Reporting Entity field, and a description in the Reporting Entity Description field.
  3. Enter the company ID where the planning is performed in the Planning Company field. The List of Values can be used to select the required company.
  4. Enter the identity of the reporting entity from which the mapping set up for code parts, accounts and code part values are used to transfer planning balances, in the Mapping Reference field.
  5. Enter the planning entity ID you want to connect to the reporting entity in the Planning Entity field. The List of Values can be used to select the required planning entity.
  6. Select a value to the Planning Currency Base field to specify whether the reporting of planning amounts should be done in accounting currency or in reporting currency. The Planning Currency field will display the currency code for the selected planning currency base. (Note: Planning currency code should be manually entered when the planning currency base is reporting currency with regard to the business plan planning source.)
  7. Enter the identity of the consolidation structure in the OB Consolidation Structure field in order to create opening balances for planning. The List of Values can be used to select the required consolidation structure.
  8. Enter the identity of the consolidation structure node in the OB Structure Node field in order to create opening balances for planning. The List of Values can be used to select the required consolidation structure node.
  9. Save the information.

To define a reporting entity with reporting entity type Mapping:

  1. Open Mapping tab in Reporting Entities window and create a new record.
  2. Enter an ID for the mapping entity in the Mapping Entity field, and a description in the Mapping Entity Description field.
  3. Enter the company ID on which the mapping should be used to transfer balances in the Mapping Company field. The List of Values can be used to select the required company.
  4. If you want to map reporting entity accounting period to master company accounting period select the Period Mapping checkbox.
  5. Enter a numerical value in the Reporting Entity Mapping Group field if required. If the same reporting entity group is connected to several reporting entities, the code part value mapping for one reporting entity can be copied to all reporting entities belonging to that reporting entity group.
  6. Save the information.