Copy Journal

Explanation

This activity is used to copy an existing adjustment or reporting journal from one period to another.

Prerequisites

In order to perform this activity:

• One or more adjustment/reporting journals should exist in a period prior to the one you are copying to.
• The reporting period status should be Open for the combination of reporting transaction type, balance version and period you are copying to.
• The value in the Copy Until Period field for the journal you are copying from should be same as or later than the period you are copying to.

System Effects

As a result of this activity, an adjustment journal is created with the In Progress status in the period to which you copy. The content of this journal can be modified before it is approved and included in the balance consolidation.

Window

Adjustment Journal Entry
Journals Analysis

Related Window Descriptions

Adjustment Journal Entry
Journals Analysis
Copy Journal

Procedure

To copy a journal from the Adjustment Journal Entry window:

1. Open the Adjustment Journal Entry window and search for the journal you want to copy.
2. Right-click in the header and click Copy Journal to open the Copy Journal dialog box.
3. In the Period field, enter the period to which the journal should be copied.
4. Click OK to execute the copy.

Note: Only journals belonging to a reporting transaction type defined with the Adjustment function can be copied from the Adjustment Journal Entry window.

To copy a journal from the Journals Analysis window:

1. Open the Journals Analysis window and search for the journal you want to copy.
2. Select the record, right-click and then click Copy Journal to open the Copy Journal dialog box.
3. In the Period field, enter the period to which the journal should be copied.
4. If the journal you are copying belongs to a reporting transaction type defined with the Reporting function, a reporting transaction type defined with the Adjustment function should be specified in the Reporting Transaction Type field. Enter an ID for the journal in the Journal ID field.
5. Click OK to execute the copy.