Confirm Payment Matching

Explanation

Use this activity to confirm a payment, once the payment has been matched with the application. Confirming the payment on the application will lock the matching between the payment and the application, indicating that the application has been paid. Depending on the payment, the status of the application will be set to Partially Paid or Fully Paid.

Prerequisites

• The value in the Paid Amount field, for the payment on the application to be confirmed must be higher than 0 (zero).
• The payment on the application must not have been confirmed.
• The paid amount must have been fully allocated on the item level. See the Allocate Payment on Application Line Items activity for details.
• The payment must not have been rolled back.

System Effects

• If the amount paid matches the amount due on the application, the amount due for each item (sum of certified work value and certified stored material paid to date on this item) is copied to the paid amount on each item automatically. See the Allocate Payment on Application Line Items activity for details.
• If the amount paid is less than the amount due on the application, the amount due for each item (sum of certified work value and certified stored material paid to date on this item) is copied to the paid amount automatically. Since the amount paid is less than the paid amount, it will not be possible to allocate full amounts on each item. If the total paid amount of the application is not fully allocated on the item level, the system will automatically allocate it on the item level. See the Allocate Payment on Application Line Items activity for details.
• Statuses on all the applications that have been confirmed as paid are changed to Partially Paid if the application remaining amount is higher than 0 (zero) and Fully Paid if the remaining amount is 0 (zero) for that application.
• Payment allocation on the application will be confirmed.
• The taxes in the items will be used to calculate the allocated net amount on each item. This net amount, tax percentage and calculated tax amount will be included in the invoice when the invoice is created.
• An invoice will be created.

Window

Match Payment with Application

Related Window Descriptions

Match Payment with Application

Procedure

1. Open the Match Payment with Application window and query for the contract number.
2. Select the application that should be confirmed, right-click, and then click Confirm Payment.
3. Click OK to create the invoice and match it with the payment.